This article will show you how to set up an exam and assign it to a group of users. For more information on setting up users for a high-stakes exam, see our help article on User Exam Set up
1) Set up a User Group for your Exam
Before you set an exam you should have a User Group set up for the users you want to get the exam. An Exam can only be set to one User Group at a time. You can add people into the group after the exam has been set, and they will also be given access to the exam. In this example the exam group is the March 2021 cohort and the exam is a medical MCQ test.
2) Create exam questions & tests
Set up a test or a set of tests that contains all the questions that you want to use in your exam. If you are generating dynamic tests then you'll need to make sure all your questions are tagged properly.
For more information on tagging see our Tag Guide
Once your tests are set up correctly you can begin the exam generation process
3) Head over to Exams
Using the left hand navigation menu go to exams and 'Set exam'
Give your exam a name and a short description if needed for your team. Then select the group that will be sitting the exam
4) Select source of questions
Select the source of questions that your exam is being generated from. You will be able to search through all tests/quizzes in your library and you can add multiple if needed.
5) Static and Dynamic Decisions
Decide whether your exam is Static or Dynamic
Static = all candidates will get the exact same exam and questions
static exams can have sections
Dynamic = questions are selected from a pool at random based on the rules you select.
Dynamic exams cannot curently have sections
Dynamic quizzes let you generate different exams for different students within a group based on a set of rules. The source of the questions can be from one large quiz or multiple quizzes.
Importantly if you choose a Dynamic quiz then you will not be able to use sections
Once your exam questions are set up, use the left hand menu to navigate through the rest of the set up, where you can add grades and additional settings.
There is more information on the differences between the two types of Exam in this article - Static vs Dynamic Exams
6) Grades (optional)
If you want grades or a pass / fail on the exam you can add these in. Create custom grade boundaries.
Select the exam experience settings
Timed exam = the exam has a timer, when the timer runs out the exam is ended. Results at the end unless deferred. Set time on the timer below.
Exam = the exam has no timer and candidates won't be kicked out. Results at the end unless deferred
Practice mode = no time, candidates told whether they answered the question correctly after each question, feedback given instantly. Results cannot be deferred
Timer = if the exam is a Timed Exam then the timer is the duration of the exam once a student has started.
Note: Exams generated from one quiz that contains timed sections (Static) will have its timer inferred from the source quiz. Stating a time that is different from the sum of timed sections will have no impact as it is ignored in the exam config. If you wish to change the exams timer you must do this at the quizzes section.
Calculator = Show or hide Synap's default on screen calculator
Flagging = Flagging lets students flag potential issues with questions during an exam, this can be hidden from students.
Shuffle questions = changing the order of questions in an exam. Questions cannot be shuffled in quizzes that have sections
Defer results = do you want results to be shown immediately after an exam? Or hidden and visible to only admins. If results are deferred students see a green tick and confirmation of completion after an exam. If selected none of the other results page options will display. You can add in a custom message if results are being deferred.
7) Automated Exam Emails
Send out automated exam emails to candidates, this can be set during the set up or you can come back to it later. Exam emails will send as soon as the exam is scheduled. Students will get their exam link however won't be able to start the exam until the exam window is open (see below)
If you don't enable emails, links can still be exported to CSV and handled externally or emails sent later. See below for an example exam email and information included.
8) Scheduling the Exam
Use the left hand menu to move from Schedule to Users, here you can set the exam open and close window
Importantly this is not the duration of the exam this is the window that you're going to let candidates begin the exam. Think of it as the window that someone would be allowed to walk into the exam hall for an in person exam.
The open window : the earliest time that you want someone to start the exam,
The close window: the very last time you want someone to be able to join the exam
We recommend that you give a window of about an hour to account for any technical difficulties and late comers. If a student clicks on their exam link before the exam window then they will be kept on a holding page until their exam opens officially (see below)
You can also set instructions here for students to read before they start the exam
In this example my exam duration is 30 minutes, my start window is at 12pm and my close window is at 12pm 4 days later. This means the very first person to start will finish no later than exactly 1:30pm on the 27th. And the very last person to start the exam will finish no later than 2:30pm on the 31st
Once you're happy with the exam save & schedule it.
8) User Table
If you get a screen with 'Exam attempts will appear here.' please refresh the page, if its a large group of users it may take a few minutes to generate the links
Before refresh :
Once the exams have loaded you'll get a table of users and links to their specific exams. Each link is unique to the each student and exam, so if another student gets their hands on the link it won't work for them. From this page you can export the CSV if you are loading the exam links into a proctoring service or emails.
The Exam Hall
Where each students attemptId is unique to them and to the exam. When the student clicks the link they'll be taken to the 'Exam Hall' which will open when the exam begins. From here they can see when the exam opens, when it closes, the time they have to do the exam and how many attempts they are allowed.
View student progress
Once the exam has started you can view each students progress via the Exam User tab
Here you can see who has started and who has completed the exam. Go to 'Link to exam' to view each users submission
If you want to discuss more about generating dynamic exams please get in touch with your account manager
Turning the Exams page on for students
Depending on your process you may want to keep the exam page hidden from students, making the exam accessible by an email link only. This is necessary for all proctored exams.
However for other exams you can turn on the student exam page.
Settings>Pages>Student>Exams > Enabled
See below for how the exams look for students
The student exam table splits up exams for students into:
- Open - exams they can start now
- Upcoming - exams that are scheduled but not open yet
- Past - completed / closed exams