What is the Library
The Library is where all the items you have created in the Course and Collection builders are stored. You can also build items here.
How to Access the Library
The Library can be accessed from the left-hand menu, look for the folder icon:
If you have already built some Courses and/or Collections you will see the items you created for them here. They are displayed in the order they were created. If you haven't built any Courses/Collections yet there will be nothing here.
How to Use the Library
Searching for Previously Created Items
There are two ways you can do this. The first is to use the search bar in the top right-hand corner. The search function will only recognise full words, please see the screen recording below for a demonstration. This method is good for finding a specific item:
You can also filter the items by type (video, note, document etc) using the Sort/Filter button in the top left-hand corner. This method is better for finding types of items:
To clear the filter and see all the items again just click the Sort/Filter button again then click Clear filters.
Note - If you edit existing items in the Library they will update in Collections and Courses but NOT in Assignments. There is more information on the differences between Courses and Assignments in this article - Understanding Courses and Assignments
Creating Items in the Library
Before explaining how to create items in the Library it's important to note that you can create items directly in the Course or Collection builder. If you are creating a Course or Collection the best way to do it is via their respective builders (more info in the links below). Creating items in the Library is good if you want to have an item on file to be able to add to a Course/Collection in the future:
To create an item just click on the Create or upload button in the top left-hand corner. You will see a drop down menu where you can pick the type of item you want to create:
When you click on the item type you want you will be taken to the item creation page. For most item types you will just see two menu items, the first is called 'item type' details (for example if it's a note 'Note details') this is where you enter the items title and a short description (optional). Once you've entered these details click Save in the top right-hand corner. The title and description of the item will be the default when added to a Collection or Course but you can have different titles/description for the same item in different Collections/Courses. Make these changes at the Collection/Course item level, that appears when you click on the item in a Collection/Course. If you change the details on the same level as editing content (questions etc) this will change the default title/description. The second menu item is Content where you either create your item from scratch or upload something from your computer.
The exception to this is quizzes where as well as the Quiz details menu item you will Questions, Import and Configure. The Questions tab will let you build questions on the platform, the Import tab lets import already created questions from your computer and the Configure tab is where you can change the settings for the quiz (quiz length, enable calculator etc).
You can find further instruction on creating quizzes and other items in the below articles:
Once you've created these items they will be available to add to future Courses/Collections when you need them. Just click on the Library button when adding content and you will be presented with a searchable list of available items in that category:
As well as the articles listed above there are many other useful ones available on our help page which you can access via this link - https://synap.zendesk.com/hc/en-gp
If you can't find the answer you're looking for here then you can use the blue chat widget in the bottom right hand corner of the screen to message one of the support team: